Rock Valley College

Request Media Captioning

In accordance with Federal Law, media that contains an audio component must include quality captions or subtitles to ensure equal access by individuals with disabilities. RVC's Disability Support Services and Mass Communication departments have partnered to assist faculty and staff with obtaining captioned media. It should be noted that this is not the only option- additional options can be found in the FAQ link below.

Important Points for Consideration:

  • Prior to completing this request form, please ensure that you have received approval and confirmed the availability of funding from the appropriate supervisor, Dean, or Chair.
  • If you did not publish/create the media, you must obtain permission to caption the media from the original publisher.
  • All requests must be submitted online (via the “Request Media Captioning” button on the Disability Services webpage).
  • It is important to plan proactively.  Due to the significant amount of time required to produce captioned media, requests should be submitted as early as possible. All requests will be evaluated on a first-come, first-served basis and assigned priority by DSS staff.
  • Following receipt of the request, the requester will be notified (within 3-5 business days) regarding approval status and next steps.
  • Respond promptly to all communications regarding your request.  Adhering to the specified guidelines is crucial to keeping the process on schedule.

Estimated Completion Time & Rates:  Typically videos up to 30 minutes in length will be completed within two (2) business weeks and will be billed at $3/minute.  Processing time and rates for media over 30 minutes will be determined on a case-by-case basis.

FAQs: The following FAQs provide guidance for faculty and staff in regards to creating or obtaining quality captioned media.

Assistance: If you require assistance or have any questions, please reach out to the Disability Support Services office at (815) 921-2371 or Jerry LaBuy at (815) 921-3360 or

Media Captioning Request Form

Other Media? Please Explain
Disability Accommodation Request? If other, please explain.